How we get Information about you
We may collect and process the following data about you as follows:
Information you give us
You may give us information about you by completing forms on our site or by corresponding with us by phone, email or otherwise. The information you give us may include (but is not limited to) your name, title, date of birth, address, email address, phone number or other contact information, username, password, financial details, and the records and contents of any correspondence and communications you have with us or any feedback which you leave for us.
Information we may collect from you
Each time you visit our site, we may automatically collect the following information:
Technical information, including but not limited to the Internet Protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, identification number, online identifier, location data and other similar identifying information required for your devices to communicate with websites and applications on the internet;
Information about your visit, including but not limited to the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks and mouse-overs), and methods used to browse away from the page and any phone number used to call us.
Information we receive from other sources
We may receive information about you if you visit any other websites which we operate or use any services which we provide.
We may also collect, and our third party providers of advertisements and content may collect, information about where you are on the internet.
We are also working with third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies) and may receive information about you from them.
Information provided by other companies who have obtained your permission to share information about you.
How we use your information
How we will use information you give us
To contact you;
To carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services which you request from us;
To provide you with information about other goods and services that we offer.
To assist us in the improvement and optimisation of advertising, marketing material and content, our services and the website (including, without limitation, via third parties);
To notify you about changes to our service;
To ensure that content from our site is presented in the most effective manner for you and your computer;
To verify your identity;
As part of our efforts to keep our site safe and secure and to prevent or detect fraud;
To provide customer support;
To comply with the requirements imposed by law or any court order.
How we will use information we collect about you
In addition to the purposes listed above, we will use this information:
To administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
To improve our site to ensure that content is presented in the most effective manner for you and your computer;
To allow you to participate in interactive features of our service;
To measure or understand the effectiveness of advertising we serve to you and others and to deliver advertising to you and others (including via selected third parties);
To make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them (including via selected third parties).
How we will use information about you we receive from other sources
We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out.
Disclosure of your information
We may share your information with selected third parties including but not limited to:
Business partners, suppliers and sub-contractors, for the performance of any contract we enter into with them or with you;
Advertisers and advertising networks (including social media) that require the data to select and serve relevant adverts to you;
Analytics and search engine providers that assist us in the improvement and optimisation of our site and services.
We may disclose your information to third parties
In the event that we buy or sell any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
If SME Offices Ltd or substantially all of its assets are acquired by a third party, in which case personal data held by it about its clients will be one of its transferred assets;
Our site may from time to time contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please be aware that these have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before submitting information to these websites.
Where we store your information
Once we have received your information, we will use strict procedures and security features to try and prevent unauthorised access. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your information, we cannot guarantee the security of information transmitted to our site. Any transmission is at your own risk and you agree that we will not be liable for any breach of security unless it has been proved that we have been negligent. We do not accept any responsibility for the protection of information or images provided to third party online sites that link to or from our website.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping the password confidential. Please notify us immediately if you suspect that your password is no longer secure.
Your information will be held for at least six years for legal, regulatory and accounting purposes and thereafter for as long as reasonably necessary to fulfil the purposes at: How we use your information.
You have the right to withdraw consent for us to process your information and for its use for marketing purposes. You have the right to withdraw consent for us to process your information at any time.
You have the right to withdraw consent for us to pass your information to third parties for marketing purposes. This will result in us ceasing to offer the goods and services to you.
If you no longer wish to be contacted by third parties for marketing purposes, please follow the instructions in their marketing communications, or consult their privacy policies about how to unsubscribe from their communications.
Access to Your Information
You have rights to the following information:
The purpose(s) for which we are processing your information;
The categories of personal information we hold about you;
The recipients or categories of recipient to whom the personal data have been or will be disclosed;
The period for which we will store your information; or the criteria used to determine that period;
You have the following additional rights
To a copy of the information we hold about you. You can ask us to send this to you or direct to a third party and in commonly used electronic form;
To rectification or restriction of the way in which we are processing your information; or to object to us processing it;
To erasure of your personal information provided it is no longer necessary for the purposes for which it was collected; or where there is no legal basis for SME Offices Ltd processing it.
Where we have collected information about you from sources other than yourself, information about those sources;
To ask us whether any decisions are being taken about you by automated means and if this is happening; information about the logic involved and any significant consequences on you;
To ask us about the appropriate safeguards we are take if we transfer your information to a third country or international organisation.
You can exercise any of these rights at any time by writing to the Data Protection Lead, SME Offices Ltd Limited 69 Malvern Way, Croxley Green WD3 3QQ or by emailing email@example.com.
If you are not satisfied about the way in which your information is handled you have the right to lodge a complaint to the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
Rectifying or Updating your information
You must ensure that any information you provide to us is correct and complete. You can ask us to rectify or update your personal information at any time by email to firstname.lastname@example.org or by writing to: The Data Protection Lead, SME Offices Ltd Limited, 69 Malvern Way, Croxley Green WD3 3QQ or by emailing email@example.com
How to contact SME Offices Ltd with questions
The data controller responsible for your information is SME Offices Ltd. You can contact us online at firstname.lastname@example.org or by post at 69 Malvern Way, Croxley Green WD3 3QQ, if you have any questions or complaints regarding our use of your information.
SME Offices Ltd takes all reasonable care to ensure that the information contained on this website is accurate, however, we cannot guarantee its accuracy and we reserve the right to change the information on this website (including these terms and conditions) at any time. You must therefore check these terms and conditions for any such changes each time you visit this website.
SME Offices Ltd makes no representations or warranties of any kind with respect to this website or the content contained on it, including any text, graphics, advertisements, links or other items. Furthermore, neither SME Offices Ltd nor any other contributor to this website make any representation or gives any warranty, condition, undertaking or term either expressed or implied as to the condition, quality, performance, accuracy, fitness for purpose, completeness or freedom from viruses of the content contained on this website or that such content will be accurate, up to date, uninterrupted or error free. Nothing on this website shall be regarded or taken as financial advice.
The user confirms that the terms and conditions and use of this website shall be governed by the laws of England and Wales and that any and all disputes arising therefrom shall be subject to the exclusive jurisdiction of the English courts.
SME Offices Ltd is committed to operating its business in a transparent and open manner consistent with our legal and regulatory obligations. We are aware that the real estate industry is a target for organised criminals seeking to launder the proceeds of criminal activity. We always seek to prevent this activity by cooperating fully with the authorities and reporting suspicious activity to National Crime Agency.
As part of this commitment we adopt a strict compliance of all applicable Anti Money Laundering rules, with specific emphasis on the Proceeds of Crime Act 2002, the Money Laundering Regulations 2017, the Bribery Act 2010 and the Terrorism Act 2000.
SME Offices Ltd’s policy commitment is applicable to all our customers, including vendors, buyers, landlords and tenants. As a result, we obtain and hold for a period of at least five years evidence pertaining to our customers’ identity and, where appropriate, we obtain proof of ownership of property and source/ destination of funds. We will be unable to proceed with any work on behalf of our customers if we are unable to obtain this information. Customers’ identity will be subject to an electronic identity check, which may also include a credit check.
SME Offices Ltd is registered and supervised by HM Revenue & Customs for compliance with the Money Laundering Regulations 2017.